Notice of Intent to Establish a Sole Source Contractor and Request for Statements of Ability

City of Lowell

Notice of Intent to Establish a Sole Source Contractor

and Request for Statements of Ability

Oral Historian Consulting Services

for the Maggie Osgood Library Oral History Program

Introduction

The City of Lowell intends to establish a sole source contractor for professional consulting services to support the city’s effort to start an oral history program for the Maggie Osgood Library. The oral histories will be uploaded into the Maggie Osgood Library Digital Repository through the State Library of Oregon. The City has identified a contractor willing and able to perform these services. However, in compliance with the City’s procurement code, we are seeking statements of ability from other qualified vendors who can provide the required services.

Scope of Work

The Contractor will be responsible for the following:

1. Identify Best Practices and Train Staff: Develop and conduct training sessions for staff on how to conduct oral history interviews.
2. Advise on Interview Process, Topics, and Methodology: Provide expert guidance on the most effective methods for conducting interviews, including selecting interview topics and structuring interviews.
3. Advise on Technology: Recommend appropriate technology for recording and storing oral histories.
4. Advise on Adding Videos to Digital Repository: Provide guidance on how to upload and manage videos in the digital repository.
5. Additional Advising: Offer advice on other areas as needed to ensure the success of the oral history program.

City Responsibilities

1. Purchase Equipment: The City will be responsible for acquiring the necessary equipment as recommended by the Contractor.
2. Select Interviewees: The City will identify and select individuals to be interviewed.
3. Hire Transcription Company: The City will engage a transcription company to edit the videos.

Project Funding

The oral history program is funded through the federal Library Services and Technology Act via the State Library of Oregon, with a total budget of $9,425. A maximum of $8,000 is allocated for the services of the oral historian.

Submission of Statements of Ability

Qualified vendors are invited to submit statements of their ability to provide the identified services. Statements should include:

1. Narrative: A narrative outlining your project approach and qualifications.
2. Resume/CV: A detailed resume or curriculum vitae.
3. Cost Estimate: An itemized cost estimate for the proposed services.

Submit statements to City Administrator Jeremy Caudle by email to jcaudle@ci.lowell.or.us by 8:00 am on Thursday, August 15. The City Council intends to review proposals and award a contract at its August 20 meeting.

Sole Source Contract Consideration

In accordance with Sec. 2.109 of the City of Lowell’s procurement code, a sole source contract may be awarded if it is determined that no qualified alternative sources exist. The criteria for sole source determination include:

1. No qualified vendors responded to the public notice.
2. Written statement from a manufacturer established as a sole source.
3. Contract is for a patented product with exclusive selling rights.
4. Research indicates only one suitable source.
5. Services are for a pilot or experimental project.

If no responses are received from qualified vendors within the time period specified in this notice, then the City will proceed with a sole-source award.

Contact Information

For any inquiries regarding this notice, please contact:

Jeremy Caudle City Administrator Email: jcaudle@ci.lowell.or.us

We look forward to receiving your statements and working together to preserve the rich history of Lowell through the Maggie Osgood Library Oral History Program.